Full Job Description

Job Type

Full Time

Summary of Position

The Manufacturing Admin Assistant works with the other BlackFox administrative staff but specifically for the manufacturing product line. This role is responsible for maintaining the financial and administrative protocols of the manufacturing product line. The positional duties revolve around the segments of data collection, healthcare plan administration, payroll, filing of various types of corporate documentation, organizing manufacturing documentation, and other personnel related duties. The aforementioned duties are separated and assigned by the administrative manager according to their own performance metrics.

Roles and Responsibilities

• Process, maintain, and submit customer invoices per system guidelines within required deadlines
• Merge, scan, and upload all appropriate documentation to company databases
• Assist with managing accounts payables from vendors
• Maintain and record monthly corporate expenses
• Assist in maintaining employee timesheets
• Assist in accounting and financial reporting
• Set up and maintain vendors
• Maintain and update supplier info as needed (name, address, mergers, etc.)
• Issue purchase orders and process vendor invoices for payment
• Help in organizing the monthly revenue report for Operations to note discrepancies in pay for both vendors and customers alike
• Maintain backup of information from customers and vendors to the specifications  
• Comply with all BFOT corporate policies and procedures
• Aid in organizing BOM databases for the manufacturing team
• Aid in organizing communications between engineering and operations concerning all documentation

Skills/Qualifications

• High school diploma, GED, or equivalent
• 3 or more years(s) working in admin duties
• 2 or more year(s) working in manufacturing preferred
• Skilled at maintaining positive working relationships with employees and customers
• Proficiency with computer software to include but not limited to MS Office products, Telegram, Google Suite, SAP based programs, and file storage type programs
• Knowledgeable in general information security practices

Benefits

• Pay range is set
• Medical/Dental/Vision benefits
• Company Computer
• Advancement opportunity